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GREATER DAYTON CORVETTE CLUB

 CONSTITUTION

(Revised 18 July 2007)

 

ARTICLE I – NAME

 

Section 1:        The organization shall be known as the GREATER DAYTON CORVETTE CLUB, INCORPORATED (herein after the “Club”), operating as a non-profit organization.

 

ARTICLE II – OBJECTIVES

 

Section 1:        The Club is formed:

a.         To promote interest, activity and skill in the field of motor sports.

b.        To establish rules and regulations covering all the activities of the organization.

c.         To provide and regulate events and exhibitions for automobiles and the owners.

d.        To encourage careful and skillful driving on the public highways.

 

ARTICLE III – MEMBERSHIP

 

Section 1:        Any interested person, eighteen (18) years of age or older, who owns or principally operates a Chevrolet Corvette, may join the Club as a Full Member. Full members are defined as one individual and his/her spouse and/or companion, each of whom will be considered a Full Member and each of whom will be accorded the rights and privileges of a Full Member as described in this Constitution and the Bylaws of the Club.

 

Section 2:        Any former member of the Club who does not currently own or principally operate a Chevrolet Corvette, and/or any former member of the Club who currently lives outside the Dayton SMSA (“Standard Metropolitan Statistical Area” as defined by the US Census Bureau) regardless of Corvette ownership or operation, may join the Club as an Associate Member. An Associate member will not be eligible to serve either as an officer or committee chair.

 

Section 3:        The membership year shall be from January 1st thru December 31st.

 

Section 4:        Only Full Members, with dues in current status, will have the right to vote on all matters that come before the Club.

 

Section 5:        When a Full Member ceases to own or operate a Chevrolet Corvette during the membership year for which the Full Member’s dues are current, but still desires to participate in the Club, the Full Member will be entitled to all the privileges of a Full Member for the remainder of the membership year.

 

ARTICLE IV – OFFICERS

 

Section 1:        Officers will consist of a President, Vice President, Secretary, Treasurer, Parliamentarian/Statutory Agent, and National Corvette Museum Ambassador.

 

Section 2:        Duties of the officers shall be:

 

PRESIDENT

a.         Preside at all meetings of the membership.

b.        Call meetings of the Executive Board.

c.         Preside as Chairman of the Executive Board.

d.        In the absence or vacancy of any elected officer, will appoint a qualified Full Member to assume duties as required.

e.         Approve expenditures up to $200 per month without the approval of the Executive Board. 

 

VICE PRESIDENT

a.         Assumes duties of the President during his temporary absence.

b.        Acts as over-all Chairman of club events

c.         Reports to the club all information on non-social up-coming events.

 

SECRETARY

a.         Records and maintains minutes of business meetings and Executive Board meetings.

b.        Conducts correspondence as directed.

 

TREASURER

a.         Is custodian of the Club’s funds.

b.        Receives and disburses all monies for the organization business and activities as directed.

c.         Maintains accounting of all monies.

d.        Makes available any and all financial reports to any member.

 

PARLIAMENTARIAN/STATUTORY AGENT

a.         Is appointed by the Executive Board.

b.        Shall act in an advisory capacity to the club officers and members on correct parliamentary procedures.

c.         Shall at all times keep an updated copy of the Club’s Constitution and Bylaws.

d.        Shall, at the end of the membership year, send a revised copy of the Constitution to each member, should any Constitution or Bylaws changes occur during that year.

e.         The term of office shall coincide with the every five year filing of the State of Ohio Statement of Continued Existence.

f.         The Parliamentarian/Statutory Agent will be the Club’s liaison between the Club and the State of Ohio.

 

NATIONAL CORVETTE MUSEUM AMBASSADOR

a.         Is appointed by the Executive Board.

b.        Shall keep the Club informed of events at the NCM and be our liaison between the Club and the NCM.

 

Section 3:        Nomination and election of officers shall be conducted as follows:

a.         Nominations will be received from the floor at the regularly scheduled meeting each November. Voting will take place before or at the regularly scheduled meeting each December. Newly elected officers will take office at the regularly scheduled meeting each January.

b.        Any Full Member may be nominated and hold office.

c.         Prior to receiving nominations for elected officers the duties of each office shall be read aloud from the Constitution by the President.

d.        Ballots for the election of officers will be emailed to all Full Members as soon as practicable after each regularly scheduled November meeting. Full Members have the following options to cast their ballot prior to the regularly scheduled December meeting:

1.      Return their completed ballot to the Club’s email address

2.      Return their completed ballot to the Club’s post office box address

3.      Bring their completed ballot to the regularly scheduled December meeting.

e.       At the regularly scheduled meeting of each December, the President will appoint a Tally Committee, consisting of not less than two (2) nor more than three (3) Full Members to tally the ballots received and report the results of their tally to the membership in attendance. The results of their tally will be final, and require that a nominee receive a majority of the votes cast to be elected. In the case of a tie, the tie will be decided by a flip of a coin.

f.       Voting for officers will be by secret ballot, but each ballot will be anonymously coded to insure that only eligible Full Member ballots will be counted.

 

Section 4:        If permanent vacancies should occur for the following offices:

1.      Office of President – the Vice President will automatically assume the duties of the President.

2.      Office of the Vice President, Secretary, Treasurer, Parliamentarian/Statutory Agent, and National Corvette Museum Ambassador – the Executive Board must, within 30 days, appoint a replacement for that office by unanimous agreement.

 

Section 5:        Lack of Duties - If any duly elected or appointed officer ceases to execute the duties of his/her office, the elected or appointed officer may by a three-fourths quorum vote of Full Members at a regularly scheduled meeting  be removed from that office.

 

ARTICLE V – EXECUTIVE BOARD

 

Section 1:        The Executive Board (hereinafter “E-Board”) will consist of the officers and the Chairpersons of the Standing Committees.

 

Section 2:        Meetings of the E-Board will be called at the discretion of the President to transact business of the Club and to make recommendations to be presented for vote by Full Members at the next regularly scheduled or special meeting of the Club.

 

Section 3:        Full Members shall, at a regularly scheduled meeting at which a quorum is present, approve all events, event budgets, and donations to be made by the Club.

 

Section 4:        The E-Board shall approve all expenditures over $500.00.

 

Section 5:        The E-Board shall appoint an Audit Committee. The Audit Committee shall audit the accounting books the Treasurer at least every five years, at every change of Treasurer, or at the discretion of the E-Board, and report to the Club at the earliest practicable regularly scheduled meeting.

 

ARTICLE VI – MEETINGS

 

Section 1:        A minimum of one regular meeting per month shall be scheduled at a designated time and location.

 

Section 2:        Special meetings may be held at the discretion of the President in consultation with the E-Board, or when requested by a majority of Full Members at a regular meeting.

 

ARTICLE VII – PARLIAMENTARY PROCEDURES

 

Section 1:        The rules contained in Robert’s Rules of Order (latest Revision) shall govern the Club in all cases in which they are applicable, and in which they are consistent with the Constitution and Bylaws of the Club.

 

ARTICLE VIII – AMENDING THE CONSTITUTION

 

Section 1:        Proposed amendments to the Constitution must be provided in writing to Full Members.

a.       Ballots on Constitutional amendments will be emailed to Full Members as soon as practicable after amendments have been proposed at a regularly scheduled meeting. Full Members have the following options to cast their ballot prior to the next regularly scheduled meeting:

            1.      Return their completed ballot to the Club’s email address

            2.      Return their completed ballot to the Club’s post office box address

            3.      Bring their completed ballot to the next regularly scheduled meeting.

b.        At the next regularly scheduled meeting, the President will appoint a Tally Committee, consisting of not less than two (2) nor more than three (3) Full Members to tally the ballots received and report the results of their tally to the membership in attendance. The results of their tally will be final, and require that a Constitutional amendment receive a majority of the votes cast to become effective. In the case of a tie, the tie will be decided by a flip of a coin.

c.         Voting will be by secret ballot, but each ballot will be anonymously coded to insure that only eligible Full Member ballots will be counted.

 

BYLAWS

(Revised 18 July 2007)

 

ARTICLE I – ANNUAL DUES

 

 

Section 1:        Dues are payable upon joining the Club. Dues are to be pro-rated each quarter as follows: January – March $50.00, April – June $37.50, July – September $25.00, October – December $12.50.

Membership dues include spouse or companion and cover both Full and Associate Members.

 

Section 2:        Membership renewal dues are due by December 31st each year. Membership renewal dues not paid by December 31st are subject to a 10% late charge. If membership renewal dues are not paid by January 31st, the member will be deemed to have cancelled their membership.

 

Section 3:        Dues are paid to the Club Treasurer.

 

ARTICLE II – REQUIRED QUORUM

 

Section 1:        The quorum required at regular or special Club meeting for the conduct of business, including voting on all issues at such meetings, shall be defined as 25% of the current number of Full Members. The 25% must include at least 2 elected officers.

 

ARTICLE III – STANDING COMMITTEES

 

Section 1:        Standing Committees shall be Membership, Social, Newsletter, Public Relations, Webmaster, and Historian.

 

Section 2:        After soliciting volunteers, Chairpersons of the Standing Committees shall be appointed by the President when there is only one volunteer, or by a majority of the elected officers when there is more that one volunteer.

 

Section 3:        Committee Chairpersons tenure will coincide with that of elected officers.

 

Section 4:        The E-Board, by unanimous agreement, can replace an inactive chairperson of any committee.

 

Section 5:        Duties of the committee chairpersons shall be:

 

MEMBERSHIP

a.         Responsible for all functions relating to membership and membership activities.

b.        Maintains records on all club members.

c.         Prepares membership packet and distributes to all new members.

d.        Prepares prospective membership packets for distribution. Maintains a supply of packets at the Club’s Sponsor’s place of business.

e.         Introduces new members and guests at business meetings and submits information on all new members to Editor for monthly publication.

f.         Coordinates membership information.

g.         Prepares a membership directory for publication and distribution to the Club Membership.

h.        Orders jackets and shirts for members. Orders other club items for membership, such as hats, patches, antenna flags, license plate brackets as directed by the E-Board.

 

SOCIAL

a.         Responsible for scheduling and organizing club social events.

b.        Submit to Editor and the Webmaster a list of upcoming social events for publication, giving as much advance notice as possible.

 

NEWSLETTER EDITOR

a.         Has overall responsibility for publication of the Club’s newsletter.

b.        Establishes deadlines for submitting articles for monthly newsletter.

c.         Sends special correspondence and announcements not published in the newsletter to the membership.

 

PUBLIC RELATIONS

a.         Responsible for all media promotions and club advertising.

b.        Notifies media of Club meetings and assists event chairpersons in promoting club events.

c.         Handles accounts for advertisers.

 

WEBMASTER

a.         Responsible for developing and maintaining the Club’s Website.

b.        Create content and adapt it to web-friendly formats for easy navigation, and provide links to other sites of interest to Club members.

c.         Promote Club activities.

d.        Create a cross-browser environment with a consistent visual image and insure that content can be delivered to viewers with sufficient speed and quality.

 

HISTORIAN

a.         Responsible for compiling a history of the Club.

b.        Responsible for keeping that history up-to-date.

 

ARTICLE IV – ORDER OF BUSINESS

 

Section 1:        The following will be the usual order of conducting business:

a.         Call to order

b.        Introduction of Guests and New Members

c.         Minutes of the previous meeting

d.        Treasurer’s Report

e.         Reports of officers

f.         Announcements

g.         Reports of Committees

h.        Old business

i.          New business

j.          Item(s) for the Good of the Order

k.        Adjournment

 

Section 2:        The regular business meeting of the Club shall be held on the third Wednesday of each month beginning at 7:00 p.m. at the designated location.

 

ARTICLE V – AMENDMENTS TO BYLAWS

 

Section 1:        Proposed amendments to the Bylaws must be provided in writing to Full Members.

a.         Ballots on Bylaws amendments will be emailed to Full Members as soon as practicable after amendments have been proposed at a regularly scheduled meeting. Full Members have the following options to cast their ballot prior to the next regularly scheduled meeting:

1. Return their completed ballot to the Club’s email address

2.      Return their completed ballot to the Club’s post office box address

3.      Bring their completed ballot to the next regularly scheduled meeting

b.   At the next regularly scheduled meeting, the President will appoint a Tally Committee, consisting of not less than two (2) nor more than three (3) Full Members to tally the ballots received and report the results of their tally to the membership in attendance. The results of their tally will be final, and require that a Bylaws amendment receive a majority of the votes cast to become effective. In the case of a tie, the tie will be decided by a flip of a coin.

c.       Voting will be by secret ballot, but each ballot will be anonymously coded to insure that only eligible Full Member ballots will be counted.