Greater Dayton Corvette Club
Founded in 1962
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GREATER
(Revised 18 July 2007)
ARTICLE I – NAME
Section 1:
The organization shall be known as the GREATER DAYTON CORVETTE
CLUB, INCORPORATED (herein after the “Club”), operating as a non-profit
organization.
ARTICLE II – OBJECTIVES
Section 1:
The Club is formed:
a.
To promote interest, activity and skill in the field of motor sports.
b.
To establish rules and regulations covering all the activities of the
organization.
c.
To provide and regulate events and exhibitions for automobiles and the
owners.
d.
To encourage careful and skillful driving on the public highways.
ARTICLE III – MEMBERSHIP
Section 1:
Any interested person, eighteen (18) years of age or older, who
owns or principally operates a Chevrolet Corvette, may join the Club as
a Full Member. Full members are defined as one individual and his/her
spouse and/or companion, each of whom will be considered a Full Member
and each of whom will be accorded the rights and privileges of a Full
Member as described in this Constitution and the Bylaws of the Club.
Section 2:
Any former member of the Club who does not currently own or
principally operate a Chevrolet Corvette, and/or any former member of
the Club who currently lives outside the Dayton SMSA (“Standard
Metropolitan Statistical Area” as defined by the US Census Bureau)
regardless of Corvette ownership or operation, may join the Club as an
Associate Member. An Associate member will not be eligible to serve
either as an officer or committee chair.
Section 3:
The membership year shall be from January 1st thru
December 31st.
Section 4:
Only Full Members, with dues in current status, will have the
right to vote on all matters that come before the Club.
Section 5:
When a Full Member ceases to own or operate a Chevrolet Corvette
during the membership year for which the Full Member’s dues are current,
but still desires to participate in the Club, the Full Member will be
entitled to all the privileges of a Full Member for the remainder of the
membership year.
ARTICLE IV – OFFICERS
Section 1:
Officers will consist of a President, Vice President, Secretary,
Treasurer, Parliamentarian/Statutory Agent, and National Corvette Museum
Ambassador.
Section 2:
Duties of the officers shall be:
PRESIDENT
a.
Preside at all meetings of the membership.
b.
Call meetings of the Executive Board.
c.
Preside as Chairman of the Executive Board.
d.
In the absence or vacancy of any elected officer, will appoint a
qualified Full Member to assume duties as required.
e.
Approve expenditures up to $200 per month without the approval of the
Executive Board.
VICE PRESIDENT
a.
Assumes duties of the President during his temporary absence.
b.
Acts as over-all Chairman of club events
c.
Reports to the club all information on non-social up-coming events.
SECRETARY
a.
Records and maintains minutes of business meetings and Executive Board
meetings.
b.
Conducts correspondence as directed.
TREASURER
a.
Is custodian of the Club’s funds.
b.
Receives and disburses all monies for the organization business and
activities as directed.
c.
Maintains accounting of all monies.
d.
Makes available any and all financial reports to any member.
PARLIAMENTARIAN/STATUTORY AGENT
a.
Is appointed by the Executive Board.
b.
Shall act in an advisory capacity to the club officers and members on
correct parliamentary procedures.
c.
Shall at all times keep an updated copy of the Club’s Constitution and
Bylaws.
d.
Shall, at the end of the membership year, send a revised copy of the
Constitution to each member, should any Constitution or Bylaws changes
occur during that year.
e.
The term of office shall coincide with the every five year filing of the
State of Ohio Statement of Continued Existence.
f.
The Parliamentarian/Statutory Agent will be the Club’s liaison between
the Club and the State of
NATIONAL CORVETTE MUSEUM AMBASSADOR
a.
Is appointed by the Executive Board.
b.
Shall keep the Club informed of events at the NCM and be our liaison
between the Club and the NCM.
Section 3:
Nomination and election of officers shall be conducted as
follows:
a.
Nominations will be received from the floor at the regularly scheduled
meeting each November. Voting will take place before or at the regularly
scheduled meeting each December. Newly elected officers will take office
at the regularly scheduled meeting each January.
b.
Any Full Member may be nominated and hold office.
c.
Prior to receiving nominations for elected officers the duties of each
office shall be read aloud from the Constitution by the President.
d.
Ballots for the election of officers will be emailed to all Full Members
as soon as practicable after each regularly scheduled November meeting.
Full Members have the following options to cast their ballot prior to
the regularly scheduled December meeting:
1.
Return their completed ballot to the Club’s email address
2.
Return their completed ballot to the Club’s post office box address
3.
Bring their completed ballot to the regularly scheduled December
meeting.
e.
At the regularly scheduled meeting of each December, the President will
appoint a Tally Committee, consisting of not less than two (2) nor more
than three (3) Full Members to tally the ballots received and report the
results of their tally to the membership in attendance. The results of
their tally will be final, and require that a nominee receive a majority
of the votes cast to be elected. In the case of a tie, the tie will be
decided by a flip of a coin.
f.
Voting for officers will be by secret ballot, but each ballot will be
anonymously coded to insure that only eligible Full Member ballots will
be counted.
Section 4:
If permanent vacancies should occur for the following offices:
1.
Office of President – the Vice President will automatically assume the
duties of the President.
2.
Office of the Vice President, Secretary, Treasurer,
Parliamentarian/Statutory Agent, and National Corvette Museum Ambassador
– the Executive Board must, within 30 days, appoint a replacement for
that office by unanimous agreement.
Section 5:
Lack of Duties - If any duly elected or appointed officer ceases
to execute the duties of his/her office, the elected or appointed
officer may by a three-fourths quorum vote of Full Members at a
regularly scheduled meeting be
removed from that office.
ARTICLE V – EXECUTIVE BOARD
Section 1:
The Executive Board (hereinafter “E-Board”) will consist of the
officers and the Chairpersons of the Standing Committees.
Section 2:
Meetings of the E-Board will be called at the discretion of the
President to transact business of the Club and to make recommendations
to be presented for vote by Full Members at the next regularly scheduled
or special meeting of the Club.
Section 3:
Full Members shall, at a regularly scheduled meeting at which a
quorum is present, approve all events, event budgets, and donations to
be made by the Club.
Section 4:
The E-Board shall approve all expenditures over $500.00.
Section 5:
The E-Board shall appoint an Audit Committee. The Audit Committee
shall audit the accounting books the Treasurer at least every five
years, at every change of Treasurer, or at the discretion of the
E-Board, and report to the Club at the earliest practicable regularly
scheduled meeting.
ARTICLE VI – MEETINGS
Section 1:
A minimum of one regular meeting per month shall be scheduled at
a designated time and location.
Section 2:
Special meetings may be held at the discretion of the President
in consultation with the E-Board, or when requested by a majority of
Full Members at a regular meeting.
ARTICLE VII – PARLIAMENTARY PROCEDURES
Section 1:
The rules contained in Robert’s Rules of Order (latest Revision)
shall govern the Club in all cases in which they are applicable, and in
which they are consistent with the Constitution and Bylaws of the Club.
ARTICLE VIII – AMENDING THE CONSTITUTION
Section 1:
Proposed amendments to the Constitution must be provided in
writing to Full Members.
a.
Ballots on Constitutional amendments will be emailed to Full Members as
soon as practicable after amendments have been proposed at a regularly
scheduled meeting. Full Members have the following options to cast their
ballot prior to the next regularly scheduled meeting:
1.
Return their completed ballot to the Club’s email address
2.
Return their completed ballot to the Club’s post office box address
3.
Bring their completed ballot to the next regularly scheduled meeting.
b.
At the next regularly scheduled meeting, the President will appoint a
Tally Committee, consisting of not less than two (2) nor more than three
(3) Full Members to tally the ballots received and report the results of
their tally to the membership in attendance. The results of their tally
will be final, and require that a Constitutional amendment receive a
majority of the votes cast to become effective. In the case of a tie,
the tie will be decided by a flip of a coin.
c.
Voting will be by secret ballot, but each ballot will be anonymously
coded to insure that only eligible Full Member ballots will be counted.
BYLAWS
(Revised 23 February 2022)
ARTICLE I – ANNUAL DUES
Section 1: The Annual dues for the Club membership shall be $75.00 for both Full and Associate Members, and will include spouse or companion.
Section 2:
Membership renewal dues are due by December 31st
each year. Membership renewal dues not paid by December 31st
are subject to a 10% late charge. If membership renewal dues are
not paid by January 31st, the member will be deemed
to have cancelled their membership.
Section 3:
Dues are paid to the Club Treasurer.
ARTICLE II – REQUIRED QUORUM
Section 1:
The quorum required at regular or special Club meeting
for the conduct of business, including voting on all issues at
such meetings, shall be defined as 25% of the current number of
Full Members. The 25% must include at least 2 elected officers.
ARTICLE III – STANDING COMMITTEES
Section 1:
Standing Committees shall be Membership, Social,
Newsletter, Public Relations, Webmaster, and Historian.
Section 2:
After soliciting volunteers, Chairpersons of the Standing
Committees shall be appointed by the President when there is
only one volunteer, or by a majority of the elected officers
when there is more that one volunteer.
Section 3:
Committee Chairpersons tenure will coincide with that of
elected officers.
Section 4:
The E-Board, by unanimous agreement, can replace an
inactive chairperson of any committee.
Section 5:
Duties of the committee chairpersons shall be:
MEMBERSHIP
a.
Responsible for all functions relating to membership and
membership activities.
b.
Maintains records on all club members.
c.
Prepares membership packet and distributes to all new members.
d.
Prepares prospective membership packets for distribution.
Maintains a supply of packets at the Club’s Sponsor’s place of
business.
e.
Introduces new members and guests at business meetings and
submits information on all new members to Editor for monthly
publication.
f.
Coordinates membership information.
g.
Prepares a membership directory for publication and distribution
to the Club Membership.
h.
Orders jackets and shirts for members. Orders other club items
for membership, such as hats, patches, antenna flags, license
plate brackets as directed by the E-Board.
SOCIAL
a.
Responsible for scheduling and organizing club social events.
b.
Submit to Editor and the Webmaster a list of upcoming social
events for publication, giving as much advance notice as
possible.
NEWSLETTER EDITOR
a.
Has overall responsibility for publication of the Club’s
newsletter.
b.
Establishes deadlines for submitting articles for monthly
newsletter.
c.
Sends special correspondence and announcements not published in
the newsletter to the membership.
PUBLIC RELATIONS
a.
Responsible for all media promotions and club advertising.
b.
Notifies media of Club meetings and assists event chairpersons
in promoting club events.
c.
Handles accounts for advertisers.
WEBMASTER
a.
Responsible for developing and maintaining the Club’s Website.
b.
Create content and adapt it to web-friendly formats for easy
navigation, and provide links to other sites of interest to Club
members.
c.
Promote Club activities.
d.
Create a cross-browser environment with a consistent visual
image and insure that content can be delivered to viewers with
sufficient speed and quality.
HISTORIAN
a.
Responsible for compiling a history of the Club.
b.
Responsible for keeping that history up-to-date.
ARTICLE IV – ORDER OF BUSINESS
Section 1:
The following will be the usual order of conducting
business:
a.
Call to order
b.
Introduction of Guests and New Members
c.
Minutes of the previous meeting
d.
Treasurer’s Report
e.
Reports of officers
f.
Announcements
g.
Reports of Committees
h.
Old business
i.
New business
j.
Item(s) for the Good of the Order
k.
Adjournment
Section 2:
The regular business meeting of the Club shall be held on
the third Wednesday of each month beginning at 7:00 p.m. at the
designated location.
ARTICLE V – AMENDMENTS TO BYLAWS
Section 1:
Proposed amendments to the Bylaws must be provided in
writing to Full Members.
a.
Ballots on Bylaws amendments will be emailed to Full Members as
soon as practicable after amendments have been proposed at a
regularly scheduled meeting. Full Members have the following
options to cast their ballot prior to the next regularly
scheduled meeting:
1. Return their
completed ballot to the Club’s email address
2.
Return their completed ballot to the Club’s post office box
address
3.
Bring their completed ballot to the next regularly scheduled
meeting
b.
At the next regularly scheduled meeting, the President will
appoint a Tally Committee, consisting of not less than two (2)
nor more than three (3) Full Members to tally the ballots
received and report the results of their tally to the membership
in attendance. The results of their tally will be final, and
require that a Bylaws amendment receive a majority of the votes
cast to become effective. In the case of a tie, the tie will be
decided by a flip of a coin.
c.
Voting will be by secret ballot, but each ballot will be
anonymously coded to insure that only eligible Full Member
ballots will be counted.
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